This Privacy Policy contains information on the processing of personal data by Fantasyexpo sp. z o.o. in connection with the organisation of the “Winter Cup Powered by Samsung Odyssey” Tournament:
− Information on the processing of personal data for Participants
− Information on the processing of personal data of a minor Participant in the Tournament for the parent or legal guardian
Information on the processing of personal data for Participants
The following information is intended for Participants who have chosen to provide their personal data when registering and applying to participate in the “Winter Cup Powered by Samsung Odyssey” Tournament (hereinafter: Tournament”)
1. Data Controller
The Data Controller of your personal data is Fantasyexpo Sp. z o.o. (hereinafter: “we”). You can contact us in the following ways:
– by email: rodo@fantasyexpo.pl or admin@gam3rsx.com
– by post to the following address: ul. Prosta 36, 53-508 Wrocław
2. Purposes of processing your personal data and legal basis for processing We will process your provided personal data to:
● enable you to register for the Tournament using the Registration Form. The legal basis for such data processing is the necessity to act upon your request before concluding the agreement (before accepting the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament);
● organise the tournament and enable you to participate in Matches, including Activation, and provide you with all important information related to the organisation of the Tournament. The legal basis for such data processing is the necessity for the performance of the agreement concluded with us (the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament accepted by you);
● defend ourselves against potential claims or to pursue possible claims related to your participation in the Tournament. The legal basis for such data processing is our legitimate interest in defending against claims or asserting claims.
If your Team participates in the Tournament, we will capture and share your image to inform about the Tournament and our activities, we will publish such photos or recordings on our informational channels, including sharing them with our partners based on your
consent. If you are under 18 years old, the legal basis for such data processing is the consent given by your legal guardians to capture your image during the Tournament. If your image captured by us during the Tournament will only be a part of the overall coverage of the Tournament, we will publish such photos or recordings on our informational channels, even if you have not given consent for it. The legal basis for such data processing is our legitimate interest in promoting our event on selected communication channels.
If you win the Prize in the Tournament, we will process your personal data in order to award you the Prize. The legal basis for such data processing will be the necessity for the performance of the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament. We will also process your personal data to fulfil our legal obligations, in particular arising from tax regulations and accounting regulations. The legal basis for such data processing is its necessity for the performance of our legal obligations arising from tax and accounting law provisions.
3. Recipients of your personal data
We will be sharing your personal data with entities cooperating with us, to whom we will entrust the organisation of the Tournament (e.g. IT service providers). These entities process data on the basis of a contract with us and only in accordance with our instructions.
If your Team advances to the Tournament Match, your image may be shared with online creators for the purpose of broadcasting the Tournament Match on their channel on the Twitch.tv platform.
Your personal data will be transferred to a third country, namely the United Kingdom. We would like to inform you that the EU Commission has made a decision concerning the United Kingdom, affirming that an adequate level of protection has been ensured. Before your personal data is transferred outside the EEA, the Data Controller will make every effort to ensure that such transfer does not result in a reduction of the level of protection guaranteed to you under the laws of the EEA countries. Proper protection of your personal data will also be ensured in the event of further transfer of your personal data from the original third country to another (subsequent) third country outside the EEA. In the case of transferring your personal data outside the EEA, the transfer will be carried out on the basis of standard data protection clauses adopted by the European Commission. You can also request additional information regarding transfers of data outside the EEA and obtain a copy of the protection measures adopted by contacting us under the terms set out in the Privacy Policy.
If you have given your consent, your personal data will be shared with the Tournament Partner – SAMSUNG ELECTRONICS (UK) LIMITED, a company incorporated under United Kingdom law, registered number 0308662, address: Samsung House, 2000 Hillswood Drive,
Chertsey, Surrey, KT16 0RS, UK, and the Partner’s equity affiliates, for marketing purposes. The legal basis for such data processing is your consent, until it is withdrawn.
4. Retention period of your personal data
We will process your personal data for the duration of the Tournament and also for the period of the statute of limitations for claims relating to your participation in the Tournament or until you raise a legitimate objection to the processing of your personal data by us.
Your data will be processed by us for a period of five years from the end of the tax year to which the document relates, within the scope of data covered by tax and accounting documentation.
If your Team participates in the Tournament:
● Where your image is only a detail of the overall course of the Tournament Match, we will process your personal data until you object to the processing of your personal data or until we cease processing your image (whichever occurs first).
● Where your image is not a detail of the overall course of the Tournament Match, we will process your personal data until you withdraw your consent to the processing of your personal data or until we cease processing your image (whichever occurs first). If you have not reached the age of 18, we will process your personal data until such consent is withdrawn by your parents.
5. Your rights related to personal data processing
You have the following rights related to the processing of your personal data:
– The right to object to the processing of your personal data,
– The right to withdraw consent to the processing of your personal data, – The right to access your personal data,
– The right to rectification of your personal data,
– The right to erasure of your personal data,
– The right to restrict the processing of your personal data,
– The right to portability of your personal data, i.e. the right to receive your personal data from us in a structured, commonly used, machine-readable computer format. That right only applies to you to the extent that we process your personal data based on your consent.
To exercise the above rights, please contact us (contact details are available in point 1 above).
Right to object
To the extent that we process your data on the basis of our legitimate interest – you have the right to object to the data processing on the grounds of your particular situation.
To exercise the above rights, please contact us (contact details are available in point 1 above).
Right of withdrawal
To the extent that your data is processed on the basis of consent – you have the right to withdraw your consent to data processing at any time. The withdrawal of consent will not affect the lawfulness of the processing carried out on the basis of your consent before its withdrawal.
You can withdraw your consent by sending the appropriate statement to the e-mail address: rodo@fantasyexpo.pl or admin@gam3rsx.com
If you have not reached the age of 18 and not of legal age, only your parents can withdraw consent for the processing of your image. You will be able to independently withdraw the consent given by them when you turn 18.
Right to lodge a complaint with a supervisory authority
You also have the right to lodge a complaint with the supervisory authority for personal data protection, i.e. the President of the Personal Data Protection Office.
Information on non-automated processing of your personal data
You will not be subject to a decision that is based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
6. Obligation to provide your personal data
You must provide your personal data to participate in the Tournament. If you do not provide us with your personal data, you will not be able to participate in the Tournament.
Information on the processing of personal data intended for the parent/legal guardian of a minor Participant in the Winter Cup Powered by Samsung Odyssey Tournament
Information on the processing of personal data of a minor Participant for the parent or legal guardian
1. Data Controller
The Data Controller of your personal data and your child’s personal data is Fantasyexpo Sp. z o.o. (hereinafter: “we”). You can contact us in the following ways:
− by email: rodo@fantasyexpo.pl or admin@gam3rsx.com
−by post to the following address: ul. Prosta 36, 53-508 Wrocław
2. Purposes of processing your personal data and legal basis for processing
We will process your personal data in connection with your consent for your child to participate in the Tournament and acceptance of the provisions of the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament.
The legal basis for such data processing will be our legitimate interest in ensuring the correctness and accountability of the statements of will submitted.
We process your child’s personal data to:
● register them as a Participant in the Tournament,
● allow them to participate in the Tournament;
● contact them regarding matters related to the Tournament, including prize winnings.
The legal basis for our processing of the personal data is the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament accepted by your child. You have confirmed your child’s participation in the Tournament and given consent for their participation as their legal guardian.
Furthermore, we will process your personal data and your child’s personal data to defend against any potential claims or to pursue any claims related to your child’s participation in the Tournament. The legal basis for such data processing is our legitimate interest in defending against claims or asserting claims.
If your child participates in the Tournament:
● With your consent, we will publish the captured image of your child in the form of a photograph and recordings made during the Tournament Match on our news channels. The legal basis for such data processing is the consent given by you.
● When your child’s image captured by us during the Tournament will only be a part of the overall coverage of the Tournament, we will publish such photos or recordings on our informational channels, even if you have not given consent for it. The legal basis for such data processing is our legitimate interest in promoting our event on selected communication channels.
● We will process your personal data in order to confirm your consent to the capture of your child’s image based on your statements of will.
The legal basis for such data processing will be our legitimate interest in ensuring the correctness and accountability of the statements of will submitted.
If your child’s Team wins the Tournament Prize, we will process your child’s personal data to award them the Prize. The legal basis for such data processing will be the necessity for the performance of the Terms and Conditions of the Winter Cup Powered by Samsung Odyssey Tournament. We will also process your child’s personal data to fulfil our legal obligations, in particular arising from tax regulations and accounting regulations. The legal basis for such data processing is its necessity for the performance of our legal obligations arising from tax and accounting law provisions.
3. Recipients of personal data
We will share your personal data or your child’s personal data with our collaborators who help us to conduct the Tournament (e.g. IT service providers). These entities process data on the basis of a contract with us and only in accordance with our instructions.
In connection with the broadcast of the Tournament Match, your child’s image may be shared and distributed by online creators in order to broadcast the Tournament Matches on their channel on the Twitch.tv platform.
Your child’s personal data will be transferred to a third country, namely the United Kingdom. We would like to inform you that the EU Commission has made a decision concerning the United Kingdom, affirming that an adequate level of protection has been ensured. Before your child’s personal data is transferred outside the EEA, the Data Controller will make every effort to ensure that such transfer does not result in a reduction of the level of protection guaranteed to you under the laws of the EEA countries. Proper protection of your personal data will also be ensured in the event of further transfer of your personal data from the original third country to another (subsequent) third country outside the EEA. In the case of transferring personal data outside the EEA, the transfer will be carried out on the basis of standard data protection clauses adopted by the European Commission. You can also request additional information regarding transfers of data outside the EEA and obtain a copy of the protection measures adopted by contacting us under the terms set out in the Privacy Policy.
If your child has given their consent, their personal data will be shared with the Tournament Partner – SAMSUNG ELECTRONICS (UK) LIMITED, a company incorporated under United Kingdom law, registered number 0308662, address: Samsung House, 2000 Hillswood Drive, Chertsey, Surrey, KT16 0RS, UK, and the Partner’s equity affiliates, for marketing purposes. The legal basis for such data processing is your child’s consent, until it is withdrawn.
4. Retention period of personal data
We will process your personal data and the child’s personal data during the period of conducting the Tournament in which the child will participate, as well as for the period of limitation of claims related to its conduct.
If your child participates in the Tournament:
Where your child’s image is only a detail of the overall course of the Tournament Match, we will process your child’s personal data until you object to the processing of your personal data or until we cease processing your child’s image (whichever occurs first).
Where your child’s image is not a detail of the overall course of the Tournament Match, we will process your personal data until you withdraw your consent to the processing of your child’s personal data (image) or until we cease processing your child’s image (whichever occurs first).
If your child’s Team wins the Prize, your child’s data will be processed by us for a period of five years from the end of the tax year to which the document relates, within the scope of data covered by tax and accounting documentation.
5. Rights related to personal data processing
On behalf of yourself and your child, you can exercise the following rights in relation to the processing of personal data:
– The right to withdraw consent to the processing of personal data,
– The right to object to the processing of personal data,
– The right to access personal data,
– The right to rectification of personal data,
– The right to erasure of personal data,
– The right to restrict the processing of personal data,
– The right to portability of personal data, i.e. the right to receive personal data from us in a structured, commonly used, machine-readable computer format. That right only applies to your child’s to the extent that we process their personal data based on consent.
To exercise the above rights, please contact us (contact details are available in point 1 above).
Before making a decision to exercise any of the aforementioned rights, we encourage you to have a conversation with your child about it and take their opinion into consideration.
Right of withdrawal
To the extent that your child’s data is processed on the basis of consent – your child has the right to withdraw their consent to data processing at any time. The withdrawal of consent will not affect the lawfulness of the processing carried out on the basis of consent before its withdrawal.
You can withdraw the consent by sending the appropriate statement to the e-mail address: rodo@fantasyexpo.pl or admin@gam3rsx.com
Right to object
To the extent that we process your personal data or your child’s personal data on the basis of our legitimate interest – you have the right to object to the data processing on the grounds of your particular situation or the particular situation of your child.
Right to lodge a complaint with a supervisory authority
You also have the right to lodge a complaint with the supervisory authority for personal data protection, i.e. the President of the Personal Data Protection Office.
Information on non-automated processing of your personal data
Your child will not be subject to a decision that is based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them.
